Venue Administrator- Silverstone 

CleanEvent Services are recruiting an Administrator. This is an opportunity to join an established company working within the facility services sector. The role is based at our Silverstone Circuit Venue, it is a great opportunity for a sports enthusiast who is an ambitious administrator.  

About Us:

CleanEvent is a company that provides cleaning and security services to sporting and leisure facilities. CleanEvent is fast becoming a leader in this industry sector with multiple locations across the United Kingdom.

Job Summary:

A Venue Administrator is responsible for providing administrative and operational support to the Venue Manager and taking responsibility for a number of key tasks during both the planning and operational phase of the event.

Key Responsibilities:

Under the overall direction of the Manager, you will be responsible for providing general administrative and operational support with particular responsibility for the following tasks:

• Assist the finalisation of indicative staff plan and assist in the preparation of staff rosters in Human Force
• Assist the Manager with staff briefings – (preparation of stand-by lists, information sheets etc.)
• Assist the Manager with staff applications and ensure that appropriate employee checks are done, application forms and other supporting documentation is finalised and forwarded to payroll
• Assist the Manager by ensuing that the timesheets are completed by all staff accurately and that all timesheets are correctly entered into Human Force database
• Assist the Manager with the processing of all purchase orders; job dockets are entered into CMS progressively
• Assistance for provision of adequate uniforms laundry arrangements and ensure all uniforms are ready for distribution
• Arrange display of all site plans, white boards, event timetables and any relevant information to assist venue management and staff
• Set up Human Force so staff clock in and out
• Ensure all staff are signed on and issued with the correct uniform
• Ensure Area Supervisors and Manager are aware of any staff that fail to show for a shift
• Ensure all staff sign off at the end of their shift and return uniforms, radios and keys
• Ensure timesheets are completed accurately in Human Force and passed onto payroll for processing in liaison with Manager
• Ensure all paperwork relating to hiring staff has been completed and passed to the HR/Payroll Department in a timely manner
• Ensure incidents/accidents which occur are reported on Human Force
• Manning the Help Desk, ensuring all information is correct and thoroughly followed through to completion.
• Answer phones and direct calls/take messages as required
• Distribute faxes and emails as required
• Ensure data entry into Enterpryze of Purchase Orders and Sales Orders daily
• Print event evaluations and staff assessments for distribution to Area Supervisors for close of the even

Key Skills required:

• Industry experience knowledge & expertise in cleaning
• Administration experience
• Ability to use Excel/Word
• Excellent organizational skills
• Intermediate computer and IT skills
• Self Motivation 
• Ability to be collaborative 
• Excellent communication skills, both written and oral.

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